Privacy
policy.
This policy explains what information Makeathon 2027 collects when you use this website and its registration portal, why we collect it, who can see it, and the choices you have.
01Who we are
Makeathon 2027 is a hardware and software hackathon organised by SELECT, the School of Electrical Engineering at Vellore Institute of Technology (VIT), Vellore, Tamil Nadu 632014, India. We are responsible for the information described here. Questions about this policy or your data go to enquiry@makeathon.in.
02What we collect
- Sign-in. Your email address. If you choose Continue with Google, Google tells us your Google account's email address and that Google has verified it. We do not receive your Google password, contacts, files or any other Google data.
- Your profile. Name, phone number, gender, date of birth, whether you are a student, professional or researcher, whether you are from VIT, and your college or company name and address. Education details: level, degree, branch or research area, year of study, graduation year and CGPA. For VIT participants: campus, registration number, college email, and whether you are a hosteler (with block and room number) or a day scholar.
- Special requirements. Anything you choose to tell us so we can plan for you, such as dietary, accessibility, medical, travel or accommodation needs. Only share what you are comfortable sharing.
- Your team. Team name and members, the team leader, the chosen track and problem statement, the list of components requested, and the solution submission (title, summary and the links you provide).
- Notify list. Your email address if you ask to be told when registrations open.
- Technical information. A cookie that keeps you signed in, and a short-lived cookie used only while you sign in with Google. To limit abuse we count requests per network address; addresses are stored only as one-way hashes and the counts are deleted within a day. Our hosting provider keeps standard server logs.
03How we use it
- To sign you in and run registration: forming teams, checking the team size and eligibility rules, and the entry fee that applies to you.
- To plan and run the event: campus entry, food, accommodation, accessibility, and allotting hardware from your team's components list.
- To review and judge submissions, and to announce results, certificates and prizes.
- To email you about your registration and the event, including sign-in codes.
We do not sell your information, and we do not use it for advertising.
04Information from Google
When you sign in with Google we request only your email address (the openid and email scopes), and we use it only to confirm who you are and sign you in. We do not use it for advertising, we do not sell it, and we do not transfer it to others except as described in this policy. Makeathon's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
You can remove Makeathon's access to your Google account at any time from myaccount.google.com/permissions. Signing out of this site does not remove it.
05Who can see it
- Organisers. The Makeathon organisers who administer registration can see all registration details. Access to the admin dashboard is limited to named accounts.
- Your teammates. They see your name, email address, whether you are a student, professional or researcher, and your college or company. They do not see your phone number, date of birth or other profile details.
- Judges. They see your team's submission.
- Service providers that run the site for us: website hosting (Vercel), the database (Neon) and email delivery. They process the information only to provide their service.
- VIT, where needed to run the event on campus, for example entry lists for campus security, and anyone else where the law requires it.
06How long we keep it
Sign-in codes expire after 10 minutes. You stay signed in for up to 30 days (organisers for 12 hours). Registration information is kept until the event and its follow-up (results, certificates and prizes) are complete, and is deleted within 12 months after the event, except for records of winners that we need to keep.
07Your choices
- You can see and update your profile, team and submission at any time at /register.
- To get a copy of your information or have your registration deleted, email enquiry@makeathon.in from the address you registered with.
- If you are under 18, please register with the knowledge and consent of a parent or guardian.
08Security
The site is served only over HTTPS. Sign-in codes and session tokens are stored only as one-way hashes, codes stop working after 10 minutes or 5 wrong attempts, and the admin dashboard is limited to named organiser accounts. No system is perfectly secure, so please tell us at enquiry@makeathon.in if you notice a problem.
09Changes
If we change this policy we will update the date at the top of this page, and tell registered participants by email about any significant change.